This form is to be submitted to the executive secretary 3 weeks before a scheduled trip (or as soon as possible) when traveling outside of the Conference territory for work.

• Pastor Travel Request

• Office Worker Travel Request

To be completed 3 weeks before leaving on vacation or bereavement (or as soon as possible).

• Vacation/Bereavement Form

Click Here

New Year’s Day - January 1

Martin Luther King’s Day - January 19

President’s Day - February 16

Memorial Day - May 25

Juneteenth - June 18 [office]; June 19 [field]

4th of July - July 2 [office]; July 3 [field]

Labor Day - September 7

Thanksgiving Day - November 26

Christmas - December 24 [office]; December 25 [field]

Employee Handbook 530.30 Background Screening

At the Hawaii Conference, we believe that protecting our keiki is one of the most important responsibilities entrusted to us. Creating safe, nurturing environments across our churches, schools, and ministries is essential to fulfilling our mission.

To support this commitment, we partner with Sterling Volunteers, an organization dedicated to raising awareness and preventing the mistreatment of vulnerable individuals. Through this partnership, training is provided for both youth and adults on topics such as abuse prevention, neglect, recognizing predatory behavior, bullying, healthy boundaries, respect, and the risks associated with cyberspace.

Together, we strive to foster a culture of safety, vigilance, and care throughout our Conference communities.

To keep children safe, the Seventh-day Adventist Church has developed a four-step screening process for all volunteers. Those steps include:

1. Observe a six-month waiting period for new and transferred members

2. Collect essential information about each volunteer

3. Contact personal references of the volunteer

4. Conduct a criminal background screening, which comes with the training component

Volunteer Information Form

Anyone over the age of 18 who has an appointed position at the local church should complete the volunteer information form. (Click link above.) This form collects some basic personal information such as the volunteer’s full name, birthdate, address, etc. The volunteer information form needs to be completed before the volunteer can begin their duties. If the document is not full completed, the volunteer should not be permitted to perform their duties at their local church. Becasue completed forms contain personal information, store them securely to protect the volunteer.

Sterling Volunteers Background Screening

All volunteers and employees 18 and older in our churches and schools are required to complete background screening. The process is simple and completely online. (Click the link above.)

Hawaii Child Welfare Services (CWS) provide services to children and their families when the children are reported to have been abused and/or neglected or are reported to be at risk for abuse and/or neglect. Select the links below for more information and numbers to call if you suspect abuse, guide for ma

• Hawaii Child Welfare Services Website

• Guide for Mandated Reporters

• Mandated Reporter Checklist & Reporting Form

For more information on best practices for child protection, visit the Risk Management website below.

• ARM Best Practices for Child Protection

• NAD Resource for Teens Working with Children

410.60 Employee Basic Life Insurance

Each active full-time emplyee of the North American Devision is eligible for the Basic Group Life Insurance. This is an employer paid benefit. Below is a link to the plan description and claim forms.

• Basic Life Insurance Plan Description

• Life Insurance Claim

You are eligible to purchase this coverage if you are an employee within the North American Division working a minimum of 19 hours per week. If you are a new hire and within the 30-days of hire, you have a “Guaranteed Issue Amount” for you or your spouse. Below is the plan description and enrollment at a glance.

• Supplemental Life Summary Plan Description

• Enrollment at a Glance

If electing outside of your 30-day new hire period or is greater than $250,000, you will need to complete an Evidence of Insurability Application (EOI).

• EOI Instructions

• EOI Form

You are eligible to purchase this coverage if you are an employee within the North American Division working a minimum of 19 hours per week. Coverage may be elected at any time during eligibility. The premium cost will be deducted from your payroll.

• Personal Accident Insurance (AD&D) Summary Plan Description

• Enrollment at a Glance

• AD&D Claim Form

More information to come